GDPR Policy

Our GDPR policy is aligned with the General Data Protection Regulation (EU) 2016/679 (GDPR)

Introduction

Our GDPR policy sets out the ways in which Ontology of Value collects and uses your personal information, and explains the rights you have to access or change your personal data. We are a private company located in Nijmegen, the Netherlands. Ontology of Value services to professionals who are considering various career paths as well as companies looking for their dream employees. Any initiatives by Ontology of Value are not intended for children, therefore we do not store information of individuals under the age of 18. Thus, if you are under the age of 18, please do not access our website again before your 18th birthday.

The information we collect about you, how we use it, and how we store/handle it

1. Information collected through the subscription to our Newsletter.

(a) Why we store this type of data and how we use it.

We store contact information of our subscribers to be able to send them our monthly newsletters, free materials, promotion offers and such.

(b) What types of data we store. 

We hold personal data of our Newsletter subscribers specified in the subscription form, namely:

  • First and last name,
  • Contact email address.

The following types of data is optional for the subscribers and also stored in our database:

  • Professional affiliation / Employer,
  • Education level,
  • Branch of science or industry where the subscriber works or would like to work,
  • The summary of the subscriber’s current situation in the job market,
  • The type of career advice that the subscriber needs at the moment.

(c) How this data is handled.

We keep this data in an online MySQL database hosted by SiteGround. SiteGround is a prime-quality and fully GDPR-compliant hosting service. In 2020, SiteGround was ranked as #1 most secure hosting platform in the world by WhoIsHostingThis.com.

We also keep a physical backup of the data in offline documents (as .sql, .xlsx, .csv and/or .docx documents). The data is physically located on an external hard drive based in Nijmegen, the Netherlands. The access rights to this hardware are restricted to the owner and the employees of Ontology of Value.

2. Information collected through the subscription to our recruitment program.

(a) Why we store this type of data and how we use it.

We store this type of information to be able to match the job hunters with jobs available in our database and then contact them with each other (see: the Terms and Conditions).

(b) What types of data we store.

We store the responses to all the questions specified in our questionnaires for job hunters and employers.

(c) How this data is handled.

Similarly as in case of subscribers to our Newsletter, we keep the data of subscribers to our recruitment program in an online MySQL database hosted by SiteGround, a fully GDPR-compliant hosting platform.

We also keep a physical backup of the data in offline documents (as .sql, .xlsx, .csv and/or .docx documents). The data is physically located on an external hard drive based in Nijmegen, the Netherlands. The access rights to this hardware are restricted to the owner and the employees of Ontology of Value. 

3. Information collected through WooCommerce.

(a) Why we store this type of data and how we use it.

The billing data from our clients acquired and stored by WooCommerce helps us to better service the clients on multiple occasions. Examples of such situations:

  • Some of our products are electronic, thus, the billing information helps us retrieve the buyer’s data in case when internet connection breaks before they physically access the product,
  • The billing information can be used for a refund in situations when the buyer cannot take part in our course for personal reasons (see: the Terms and Conditions),
  • We can also use the billing information to send the buyer updates/upgrades of the products that he/she purchased from us before (e.g., a new edition of the book that they’ve purchased, see: the Terms and Conditions).

(b) What types of data we store.

Currently, we only store order-based customer data using the default settings at WooCommerce:

  • Contact information: name, email address, phone number,
  • Billing information: billing address, the payment method,
  • Name of the purchased product, the price, the invoice number.

(c) How this data is handled.

In the context of the GDPR, we are the data controller and WooCommerce is the data processor. Therefore, this data is processed and handled by WooCommerce according to the WooCommerce’s GDPR policy. According to this policy, WooCommerce is fully GDPR-compliant. WooCommerce stores order-based customer data indefinitely.

4. Information collected for analytic purposes.

(a) Why we store this type of data and how we use it.

We use Google Analytics to analyze the traffic on our website. It helps us in better understanding who needs our products and services the most, and how we can improve on our offer.

(b) What types of data we store.

Google Analytics Terms of Service prohibits the collection of personally identifiable data such as name, email address, or billing information. However, to enable creating the traffic statistics, it collects the following types of data:

  • Time of visit, pages visited, and time spent on each page of the webpages,
  • Referring site details (such as the URI a user came through to arrive at this site),
  • Type of web browser,
  • Type of operating system (OS),
  • Flash version, JavaScript support, screen resolution, and screen color processing ability,
  • Network location and IP address.

(c) How this data is handled.

Similarly as in case of WooCommerce, in the context of the GDPR, we are the data controller and Google is the data processor. Therefore, this data is processed and handled by Google according to the Google’s GDPR policy. According to this policy, Google’s services, including Google Analytics, are GDPR-compliant. Google Analytics stores the Google Signals data for the period of 50 months.

The information we do not collect about you

We do not store the following types of information:

  • Any information about you on the basis of personal correspondence through emails, or your activity on social media related to the events organized by Ontology of Value, such as your dietary requirements, your resume discussed during our workshop, etc.,
  • Cookies,
  • Sensitive personal data, such as your race/ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.

How we share information about you with third parties

We do not share your information with any third parties. Furthermore, we also do not reach out to any third parties with respect to your personal data.

One exception is our recruitment program. If we find an employer that might be potentially interested in interviewing a subscriber to our recruitment program, we contact the subscriber asking for permission to share this data.

Your rights to the information we hold about you

You have the right to access the information that we hold about you at any moment and to be informed of the ways in which we use your information. Therefore, you can also ask us for correcting any information that we hold about you and ask us to delete your information.

Changes to this privacy policy

We may make changes to this Privacy Policy in the future. We will post any changes to our site and email the information about the changes to you (in case your email is stored by us). In that case, any changes will come into effect the next time you engage with us. It is important that the personal data we hold about you is accurate and current. Therefore, please keep us informed if any of your essential personal data changes during your relationship with us by updating your profile account information or contacting us via the contact details at the top of this Privacy Notice.
If you need any more information about our GDPR policy, please contact us.